If you run a business in the UK, you should know about the 2025 regulations; they bring some changes that we need to be aware of. 

Understanding the Key Changes

First things first, what’s actually changing? Well, the government is updating the regulations to make buildings safer, particularly after some, shall we say, less than ideal situations in the past. 

The focus is on clarity and accountability. One of the big things you’ll notice is a greater emphasis on the competence of those carrying out fire risk assessments. This means that anyone you hire to do this work needs to have the right skills and qualifications. 

You can find more information on recognised qualifications at the Fire Industry Association website.

We are also seeing a push for better information sharing. You will need to keep detailed records of your fire safety measures and be ready to share them with the fire and rescue service if asked. This includes your fire risk assessment, details of any fire safety equipment, and records of fire safety training. Think of it as keeping a good, clear diary of your fire safety actions.

Another point to note is the increased focus on high-rise residential buildings. There are specific requirements for these buildings, including the need for regular inspections of external wall systems and fire doors. If you’re responsible for a high rise, make sure you’re completely up to speed with these specific rules.

Your Responsibilities as a Business Owner

Okay, so what does this all mean for you, the business owner? Well, your main responsibility is to keep people safe. That’s the bottom line. You need to make sure your premises are safe from fire and that everyone knows what to do if a fire does break out.

The starting point is a fire risk assessment. This isn’t just a tick box exercise. It’s about carefully looking at your premises, identifying any fire hazards, and working out how to reduce them. You can do this yourself if you have the knowledge and experience, or you can bring in a competent person. Remember, the emphasis on competence is important now.

Once you’ve done your risk assessment, you need to put in place any necessary fire safety measures. This might include installing fire alarms, fire extinguishers, and emergency lighting. It also includes making sure there are clear escape routes and that they are kept clear.

Training is also really important. Everyone who works in your business needs to know what to do in a fire. This includes knowing where the fire exits are, how to raise the alarm, and how to use fire extinguishers. Regular fire drills are a good way to practice this. You can find useful training resources from the Government’s fire safety pages.

Staying Compliant: Practical Steps

So, how do you make sure you’re actually complying with all these rules? Let’s break it down into some practical steps.

Review Your Current Fire Risk Assessment

Start by looking at your current fire risk assessment. Is it up to date? Does it cover all the potential fire hazards on your premises? If not, you need to update it. Remember, it’s a living document, so you should review it regularly, especially if there are any changes to your premises or your work activities.

Check Your Fire Safety Equipment

Next, check all your fire safety equipment. Are your fire alarms working? Are your fire extinguishers in good condition and in the right place? Are your emergency lights working? If anything needs replacing or repairing, do it straight away. Regular checks are a must.

Get Your Staff Trained

Make sure all your staff have had proper fire safety training. This should include practical training, such as how to use fire extinguishers and how to evacuate the building safely. Keep records of all training so you can show that you’ve met your responsibilities.

Keep Detailed Records

As I mentioned earlier, keeping good records is important. This includes your fire risk assessment, records of fire safety equipment checks, and records of fire safety training. Keep everything organised and easy to access.

Stay Updated on Changes

Fire safety regulations can change, so it’s important to stay up to date. Make sure you’re signed up for updates from the government and other relevant organisations. The Health and Safety Executive website offers many helpful resources.

Consider Professional Advice

If you’re not sure about anything, don’t be afraid to ask for help. We can provide advice and support. You might want to consider getting a professional fire risk assessor to review your premises and give you advice on what you need to do.

Addressing Specific Business Types

Now, let's consider how these regulations might affect different types of businesses.

Retail Businesses

Retail businesses often have large numbers of people on the premises, so it’s really important to have clear escape routes and well-maintained fire safety equipment. Staff training is also important, particularly in dealing with crowds in an emergency. Make sure you have clear procedures for dealing with deliveries and waste, as these can be a source of fire hazards.

Office Buildings

Office buildings might seem less risky, but they still need careful attention to fire safety. Make sure all electrical equipment is regularly checked and that there are clear procedures for dealing with paper and other combustible materials. Regular fire drills are important, especially in larger offices.

Restaurants and Cafes

Restaurants and cafes have specific fire hazards, such as cooking equipment and gas appliances. Make sure these are regularly checked and maintained. Staff training is essential, particularly in dealing with kitchen fires. Keep a close eye on your ventilation systems, and make sure they are cleaned regularly.

Manufacturing and Industrial Sites

Manufacturing and industrial sites often have specific fire hazards related to the materials and processes used. Make sure you have a thorough fire risk assessment that takes account of these hazards. Staff training is essential, particularly in dealing with specific fire risks.

Fire safety is something we all need to take seriously. It’s not just about complying with regulations, it’s about keeping people safe. By understanding the 2025 regulations and taking the necessary steps, you can help to make your business a safer place.

Remember, if you’re not sure about anything, don’t hesitate to ask for help. There are plenty of resources available to help you, and it’s always better to be safe than sorry.

I hope this blog has helped to clarify the 2025 UK fire safety regulations. Keep safe, and keep checking those fire alarms!